Asset Management

Content of the chapter: Editing and management of assets in the project.

The asset management section gives you an overview of all the assets (e.g. sensors, devices, integrated systems, etc.). It enables you to view and edit asset details in order to store maintenance information or documents, for instance.

Each asset and each system has its own expert system and therefore also its own associated documentation. You can use Eliona to attach chosen data to assets and to file these in a version system. Here, the data can be synchronized via a Sharepoint, giving access to the most varied of areas within the business (with or without Eliona login).

Eliona asset management makes document management accessible throughout the business. This means that each employee can find the documents they need quickly and with ease. The standardized editing and storing means that the company has sovereignty over the data, a reliable single point of information, and can save time by cutting out the laborious hunt for specific versions.

External service personnel can also have direct access to the documents of a system online and be presented with all the information collated into one overview.

In asset management, you are given an overview of all the assets in your project. You can view and edit the asset details.

Example: a fault has occurred on your system. In asset management, you can find all the assets of your system. You click on the relevant assets and can see all the data, which is crucial when searching for the fault. You can also find troubleshooting information in the documents stored for the corresponding asset. Furthermore, you can locate the fault from the comfort of your desk, find the necessary data and then start rectifying the fault without having inspected the system in person.

Asset Management Overview

Asset Management - Overview

1. Active Assets: Click to hide active assets.
2. Inactive Assets: Click to hide inactive assets.
3. Unmonitored Assets: Click to hide unmonitored assets.
4. Geographic / Functional Sorting: In the Asset Overview, assets can be sorted either by their geographic location or by their function. For example, a heating system is geographically located in the basement of the building. Functionally, the solar panels, which is located on the roof, and the outdoor temperature sensor on the first floor, also belong to the heating system. Select whether you want to display the geographic or functional sort.

5. Asset Archive: The archive contains the removed assets. Assets cannot be deleted, only removed. However, they can be restored from the archive at any time. See more.

6. Search: Click to search for assets by keywords or asset type. See more.
7. Create Asset: Click the button to create a new asset.
8. Select All Assets: Click to select all assets.
9. Sort Assets: Click to sort assets alphabetically.
10. Move Asset: Click and drag the asset to subordinate it to another asset.
11. Select Asset: Click to select an asset and all subordinate assets.
12. GAI/BIM/Storey: For Asset, the following information can be read through these icons.

    • : Click on the icon to read the GAI, description and asset type.
    • : This icon shows if a BIM model is associated with the asset.
    • : This icon shows if a Storey Plan is associated with the asset.
13. Collapse Structure: Collapses all assets.

14. Properties: The most important properties of the asset are listed here.

    • Tags: Assigned tags.

    • Tickets: Number of tickets assigned to this asset. Click to open the list of tickets.
    • Alarms: Number of alarms triggered by this asset. Click on the alarm icon to open the list of alarms.

    • Status: Displays the status of the asset (active/inactive/not monitored).

    • Asset Type of the asset.

15. Configure Asset: Click to change the name and asset type. Click on the asset name to configure the asset.
16. Additional Actions: Click to perform further actions.

Search Function

Search function

1. Keyword: Quick search by keyword.

2. GAI: Filter by the GAI entered. Each asset has a unique GAI.

3. Asset Type: Filter by selected asset type.

4. Asset Status: Selected statuses are displayed.

5. Tags: Assets with these tags are displayed.

6. Reset Filters: Resets all filter settings and all assets are displayed.

7. Apply Filter: All previously set filters are applied.

Asset Configuration

Click on any asset to get to the detail view. There you will find all current data of and description of the asset. You can also access the digital twin, rules, tickets, and alarms of the corresponding asset.

General

General

1. Menu: Choose between General Information, Data, Alarms, Tickets, and Digital Twin in the menu.

2. Status: Displays the status of the asset (Active/Inactive/Non-Monitored).

3. Signal Strength: Shows the signal strength when the asset is paired to a device.

4. Go to: Leads to other features in Eliona that need this asset.

5. Information: General information from an asset. See more.

6. Attachments: Attached files. See more.

7. Attribute values

8. Links: Custom links from Eliona or other websites. See more.

Informations

Asset Management - Info

1. GAI: The asset GAI stands for Global Asset Identification. This is unique in the project.

2. Name: The asset name can be freely selected.

3. Description: Any description for the asset can be inserted here.

4. Asset Type: Cannot be changed here. Can only be changed in Asset Management Overview.

5. Project Name

6. Associated ID: Additional optional ID can be inserted here.

7. Augmented Reality: If Augmented Reality is enabled, the AR code can be downloaded via . Configuration of the AR feature can be found at Asset Modeling.
8. Position: Click to set/change the location of the asset on the map.
9. Parent Location: reference to another asset. e.g. a building, floor or room asset.

10. Parent Asset: Functional reference to another, parent asset.

11. Time to inactivity: Time until asset is marked as inactive.

12. Tags: Tags can be added to the asset. Tags can be used to add further classifications.

13. Field: Additional information such as owner or year can be added here.

14. Save: Save changes.

Attachments

Asset Management - Attachment

1. Remove File: Click to remove the file.
2. Expand file versions: Click the arrow to view the child files. These are suitable for versioned logs, for example.

3. Add file version: Upload a subordinate file.

4. Add file: Upload a file.

Links

The links can be set up to open in the same tab or in a new tab.

Links in the asset details can be useful, for example, to go directly to the corresponding views in the Dashboard without having to leave the open menu. The order of the links can also be changed by pressing and moving the link. The icon means that the link will open in a separate and in the same tab. To edit the link, click on .

Asset Management - Links

1. Add link: When creating the link, a distinction is made between "Open URL in a new tab" and "Open URL in the same tab".

2. Open link: Links with are opened in the same tab. Links with are opened in a new tab.
3. Edit link: Click to edit links.
4. Remove Link: Click to remove links.
5. Move link: Click and drag the link to another position.

Data

The Data window displays the values of the asset's attributes and all child assets in a list.

Asset Management - Data

1. Asset List with Data: A list with the selected asset and all subordinate assets with all attributes are listed here.

2. Status: Shows the status of the asset (active/inactive/not monitored).

3. Hide Inputs: Click to hide all attributes with the type Input.
4. Attribute Type: Displays the attribute type (Input/Output/Status/Information).

   • Input: Data is sent from the device to Eliona.

   • Output: data is sent from Eliona to the device.

5. Hide Outputs: Click to hide all attributes with the type Output.
6. Attribute values: list of attribute values.

7. Hide status: Click to hide all attributes with the type Status.
8. Hide information: Click to hide all attributes with the type Information.
9. Geographical / Functional Sorting: In the Asset Overview, assets can be sorted either by their geographical location or by their function. For example, a heating system is geographically located in the basement of the building. Functionally, the solar system, which is located on the roof, and the outdoor temperature sensor on the first floor, also belong to the heating system. Select whether you want to display the geographical or functional sorting.

10. Signal Strength: Shows the signal strength when the asset is paired to a device.

11. Go to: Leads to other features in Eliona that need this asset.

12. Search: Click to search for assets using keywords or asset type.

Alarms

Asset Management - Alarms

1. Alarm List: A list with the selected asset and all subordinate assets with all alarms are listed here.

2. Status: Shows the status of the asset (Active/Inactive/Not monitored).

3. Signal Strength: Shows the signal strength when the asset is paired to a device.

4. Go to: Leads to other features in Eliona that need this asset.

Tickets

Asset Management - Tickets

1. Asset List with Tickets: A list with the selected asset and all subordinate assets with all tickets are listed here.

2. Status: Displays the status of the asset (Active/Inactive/Unmonitored).

3. Create Ticket: Creates a ticket for the top-level asset.

4. Create Ticket: Creates a ticket for the corresponding asset.

Rules

Asset Management - Rules

1. Asset list with rules: A list with the selected asset and all subordinate assets with all rules are listed here.

2. Status: Displays the status of the asset (Active/Inactive/Unmonitored).

3. Create Rule: Creates a rule for the top-level asset.

4. Create Rule: Creates a rule for the corresponding asset.

Digital Twin

Asset Management - Digital Twin

1. Asset List with Digital Twin: A list with the selected asset and all subordinate assets with all digital twins are listed here.

2. Status: Displays the status of the asset (Active/Inactive/Unmonitored).

3. Create Digital Twin: Creates a Digital Twin for the top-level asset.

4. Create Digital Twin: Creates a Digital Twin for the corresponding asset.

Asset Archive

Assets can be removed, but not deleted. The removed assets are kept in the archive and from there they can be restored.

Asset Archive

1. Select Asset: Select one or more assets and click

2. Tags: Assigned tags.

3. Asset Type: Asset type of the asset.

4. Deleted By: Username from the account that deleted the asset.

5. Date: Date and time when the asset was deleted.

6. Search: Click to search for assets using keywords or asset type. See more.
7. Restore Assets Individually: Click to restore the corresponding asset.